COMMON QUESTIONS

 
    Presentation Proposal
  1. Paper relevance?
  2. Submit a conference proposal?
  3. Multiple papers?
  4. Changes to my submitted proposal?
  5. Add a co-presenter?
  6. Changes to my accepted proposal?
  7. Time before acceptance?
  8. Status of proposal?
    Registration
  1. Fee level?
  2. Financial support?
  3. Family/friends attending?
    Conference Presentation
  1. Virtual presentation?
  2. Presentation session formats?
  3. Colloquium?
    Future Conferences
  1. Notice of future conferences?
  2. Next conference?
  3. Hosting a conference?
    Complimentary Journal Subscription
  1. Downloading journal articles?
    Technical Problems
  1. Trouble with the forms?

  Presentation Proposal
     
  1. Would my paper on Caterpillars of the Laotian Rainforest be a suitable contribution to the conference and the journal?
    Yes, of course it is - providing you use this topic to address the conference themes. There are two ways to find out whether your thinking is along the right lines. First, submit a presentation proposal through the Call for Papers area of conference website. Then, if it is accepted, register for the conference (in person or virtual), and submit your full paper to the journal for refereeing. If the referees can't see the connection, then they will advise you what to do and suggest how you might make the connection, and if the very worst comes to the worst you can resubmit your paper after making revisions to address the referees concerns. The revised resubmitted paper will be sent to new referees. If you think the caterpillars paper could fit within the conference themes, for our administrative purposes we ask you to go through the full presentation proposal process. This process requests the information we need in a format suitable for publication on the conference website.
  2.  
  3. How can I submit a conference proposal?
    If you would like to submit a proposal to present at one of the conference parallel sessions you need to complete the presentation proposal process. The online submission process requests brief summary detail on you as an author and your presentation in a step-by-step or screen-by-screen format. The most we request is a 150 to 200 word abstract. If your proposal is accepted, this information will be published on the conference website. You can submit your proposal through the conference website at this link.
  4.  
  5. Why can't I present three papers at the conference?
    As a matter of fairness and to maximise people's capacity to speak within the constraints of the program schedule, at least one author of each paper must be registered to attend the conference. The maximum number of papers accepted is one paper per registered author - which means, for instance, that two registered authors may submit and present two jointly authored papers.
  6.  
  7. Can I change my proposal after it has been submitted?
    Yes, you can edit your proposal after you have submitted it. Just follow these instructions:

    - Go to: Submit Proposal link.
    - Proposal Screen: under the "edit your details” header at the left hand side of the screen click 'Log in'.
    - Login screen: log in with your username and password.
    - Find your own proposal at the top of the screen.
    - Click on the title of the proposal.
    - Make the necessary changes.

    If your proposal has already been accepted you will need to contact the conference secretariat at the email link below.
  8.  
  9. Can I add a co-presenter?
    If you would like to add a co-presenter to your submitted proposal you can do so by going back into your proposal entry and following these instructions

    - Go to: Submit Proposal link.
    - Proposal Screen: under the "edit your details” header at the left hand side of the screen click 'Log in'.
    - Login screen: log in with your username and password.
    - Find your own proposal at the top of the screen.
    - Click on the title of the proposal.
    - Click the "Add an Author" button at the bottom of your proposal.
    - Add your co-author as per the instructions – you must use their own email address to create the record.

    If your proposal has already been accepted you will need to contact the conference secretariat at the email link below.
  10.  
  11. Can I change my proposal after it has been accepted?
    Once your proposal has been accepted we do not allow return access to the proposal submission form. This is so we can maintain control over the papers submitted, and so people cannot decide to present on a completely different subject once their original proposal has been accepted. However, if people do want to make minor changes, they can. This is best arranged by emailing the requested changes to the conference secretariat at the email link below.
  12.  
  13. How long will it take me to find out whether my proposal has been accepted?
    We try to review proposals within four weeks of submission.
  14.  
  15. How will I know if my proposal been accepted?
    Once your proposal has been reviewed, an automated notification will be sent to you indicating whether the proposal has been accepted or rejected.


  Registration
     
  1. Why is the registration fee so high?
    On one measure the registration fee may be considered high - compared to some academic and voluntary association conferences. On another measure, it is inexpensive - compared to many professional conferences, for instance. We do try to keep the conference fee as low as possible but there are substantial costs in organising and running these events. The registration fee covers areas such as: venue related costs and audio-visual hire; a full-time secretariat; accommodation, travel and tour bookings services; and morning and afternoon teas and lunches for the duration of the conference. Registration also allows delegates the opportunity to be published, have their papers refereed (and the refereeing process is very time-intensive) and have access to the online journal. More expensive events offer only some of these services. Less expensive events never do.
  2.  
  3. Can you provide support for me to attend the conference? Are there student discounts?
    We are aware that the registration fee on top of travel and accommodation costs may cut out some worthy participants. This is why we provide a limited number of free registrations for people in special circumstances such as full time graduate students unable to attract institutional support, individuals not in full time employment or affiliated with an institution, and participants attending from developing countries. These positions are offered on a first come, first served basis and are usually highly competitive. We also offer a student registration fee.
  4.  
  5. Can I invite my aunt and her grandchild - who are coming with me on holidays, but not attending the conference - to the conference dinner?
    Yes, of course you may. Accommodation, travel, tours and other extras for non-participants can also be ordered through the conference website or the secretariat.


  Conference Presentation
     
  1. What does a virtual presentation mean? Will I present in a scheduled session at the conference? Can I watch or listen to the plenaries online?
    No, this is not an Internet hoax. Nor does it mean that you will be virtually there, live and online. Virtual registration provides access to the electronic version of the journal. Virtual participants may also submit papers for refereeing and possible publication in the journal. Papers may be submitted for publication at any time before the conference, and up until one calendar month after the closing date of the conference. So no, you won't present in a scheduled session. And no, you won't be able to watch the plenary speakers live.
  2.  
  3. What are the different presentation session formats?
    You could present your paper in either of the following formats:
    - 30 minute Paper: A conference session involving a 15-minute speaker presentation, followed by questions and answers.
    - 60 minute Workshop: A conference session involving substantial interaction with the audience. This must not simply be a long paper - papers are for 30-minute sessions only.
    - 90 minute Colloquium: A session involving at least five registered participants (for instance, a chair plus four or more presenters who speak for no more than 15-minutes each). At least 15-minutes must be left for audience interaction.

    Further information can be found here.
  4.  
  5. Can I be part of a colloquium panel?
    We do not initiate colloquium sessions - you will need to formulate a colloquium proposal with other colleagues and submit your proposal through the call for papers area on the conference website.

    Colloquium presentations require the submission of a single proposal. When it comes time to submit the full papers for the journal you can do so either by submitting separate papers or a joint paper.


  Future Conferences
     
  1. I can't come to the conference this year. How can I be kept informed of future conferences?
    Enter your name and contact details in the Newsletter subscription area of the conference website, and you will receive regular conference information. This information also goes to past and current conference participants.
  2.  
  3. Where will the conference be next year?
    We announce the next conference approximately one year in advance. We also announce the location of the next conference to the conference community through the Newsletter.
  4.  
  5. How could we host the conference?
    We are always looking for future venues and collaborations. If you would like to consider hosting a future conference, please read the Community area of this website.


  Complimentary Journal Subscription
     
  1. I registered for the conference, how can I view papers?
    If you have registered for the conference you would have been granted a complimentary online subscription to the journal as part of your registration fee. The access period for the subscription is from the point of registration until one year after the end date of the conference.
    Your complimentary subscription includes access to historical material as well as all papers published by the journal during your access period. To view papers click on Journal in the left-hand sidebar. Then, login with your CGPublisher account details (which you used when you registered online). You can then download the PDF of any papers of interest to you.


  Technical Problems
     
  1. I'm having trouble with the forms on the conference website. What should I do?
    You need to submit a proposal through the online submission system. This process will gather all the initial information we need in a format suitable for publication on the conference website. This is new technology, developed by Common Ground, and as such it is not without its glitches and flaws. We appreciate your patience, and we always welcome your feedback and suggestions. If you are having real trouble with the online forms (if you have an old web browser, for instance), please contact the conference secretariat at the email link below.



Please direct all enquiries to the Conference Secretariat at:
info-A06@commongroundconferences.com